The AIPLA 2025 Annual Meeting held from October 30 to November 1 at the Westin Washington, DC, Downtown is a critical moment for the entire IP community, offering a chance to connect with innovative leaders in the space and dive deep into the regulatory changes, emerging technologies, and strategic challenges facing firms and corporations.
With so many opportunities to connect and learn, time at the conference is highly valuable, but we are well aware that it is also limited. We know first-hand how fast 3 days will fly by! At this conference, innovative and emerging IP technology will be on full display, such as Otto IP™, an AI tool created by IP professionals that will revolutionize your IP law practice or business.
Here are our essential tips and the key strategic information you won’t want to miss.
AIPLA 2025 Annual Meeting: 4 Tips for Maximizing Your Time
The AIPLA 2025 Annual Meeting is an opportunity for IP professionals to come together to learn and connect, and we are sure that you will have an amazing and fruitful experience. Still, you need to be strategic. Here are 4 tips for maximizing your time at this conference:
- Streamline Your Logistics
- Prioritize Strategic Sessions to Focus on the Future of IP
- Plan Your Technology Demos in Advance
- Schedule a Dedicated Connection with Our Experts
1. Streamline Your Logistics
Before diving into sessions and networking, secure your base of operations. The AIPLA 2025 Annual Meeting will be hosted at the Westin Washington, DC, Downtown. Proximity is key to maximizing your time and minimizing travel stress.
- Book the Official Block: Always use the official AIPLA hotel room block at the Westin. The group rate is typically competitive, and it’s the only way to guarantee your room and the negotiated discount.
- Be Prepared: Check-in is generally at 4 PM and check-out is at 11 AM. Be wary of unverified third-party vendors offering non-official rates.
Washington, D.C., is a city designed for efficiency, provided you plan your travel in advance.
- Flying In: You have three main airport options:
- Reagan National (DCA): The most convenient for quick transfers to downtown D.C.
- Dulles International (IAD) and Baltimore/Washington International (BWI): These often have lower airfares but require longer transit times.
- Local Transit: The D.C. Metro system is often faster and more cost-effective than relying on rideshares during peak convention hours. Familiarize yourself with the nearest station to your hotel for seamless movement.
The most valuable connections often occur outside the conference schedule. Plan for deliberate, focused networking:
- Host Small Dinners: Use the opportunity to host a focused dinner with key prospects or clients away from the conference noise. This allows for deeper, more strategic conversations.
- Mingle Early and Late: The early morning and late evening mixers provide the best setting for quality, one-on-one discussions that build real, trusted partnerships.
2. Prioritize Strategic Sessions to Focus on the Future of IP
While networking is key, dedicate focused time to sessions and workshops that address the biggest drivers of risk and efficiency in the next 12-24 months and beyond. For an overview of what is on the program for this event, you can visit this official page!
To ensure you emerge with the knowledge you need to elevate your IP operation, we suggest looking for panels and workshops on:
- The Intersection of AI and Patent Prosecution: Understanding how AI-driven tools are changing drafting, research, and office action responses is no longer optional.
- International Annuities and Compliance: With global portfolios expanding, mitigating foreign renewal liability is paramount. Look for sessions detailing global regulatory shifts.
- IP Talent Management: How are top firms and corporate departments solving staffing shortages and the docketing workload? This is where efficiency becomes a strategic advantage.
Also, to ensure you attend the most relevant sessions, we advise that you clearly outline your goals and what you want to achieve with this conference, take a look at the schedule, and find sessions that clearly align with your targets well in advance.
3. Plan Your Technology Demos in Advance
Wandering the exhibit hall hoping to stumble upon the perfect IP solution for your needs is like banking on finding the money you need to cover rent while taking a walk.
Instead, target the partners whose solutions directly address your most pressing capacity or accuracy needs. We also advise connecting with people before the AIPLA 2025 Annual Meeting on LinkedIn to introduce yourself and better plan your time.
These introductions are often key to making a great first impression! If you’re serious about IP technology, you need to see Otto IP™ in action.
Spotlight: Why Otto IP™ is Revolutionary
Black Hills AI will be showcasing our flagship AI platform, Otto IP™, a product we call the ultimate IP Virtual Associate engineered to revolutionize your patent workflow, safeguard your assets, and shed administrative burdens with AI solely developed for IP.
Here’s what to know about how this innovative tool can revolutionize your practice and empower your entire team, from paralegals to partners, to truly move the needle:
- What it is: Otto IP™ is an IP expert-built LLM trained specifically on vast, secure corpora of patent law, case filings, office actions, and legal precedence.
- What it does: It moves beyond generic AI to provide instant, strategic support. Think of it as having a 4th or 5th-year IP Associate available 24/7, accelerating document creation, research, and analysis with impeccable accuracy, tailored to your specific jurisdiction. You can select from over 55 guided skills for various IP tasks, or easily create your own custom skill by simply uploading documents, answering guiding questions, and executing prompts to streamline your work.
- Why it matters: For law firms, Otto IP™ frees up associates’ time for billable strategy and client relations. For corporations, it enables in-house teams to manage growing portfolios with greater speed and consistency. It is U.S.-based and operates under a secure, zero-data-retention infrastructure, a guarantee generic tech companies cannot offer.
This is your opportunity to discover how this cutting-edge tool can help your firm or company realize a 50%+ productivity increase, 50%+ faster turnaround times, 100% lifecycle support, and 100% guaranteed data privacy.
4. Schedule a Dedicated Connection with Our Experts
We want to spend our time at AIPLA discussing your specific challenges, not giving a general sales pitch. Our founders, former IP attorneys and now technology experts, will be at the conference and are available to meet privately.
We understand the specific pain points of managing IP prosecution and renewals because we built our solutions to solve those problems. Whether you need to discuss liability in annuities, outsourcing paralegal capacity, or deploying AI safely, we’re ready to talk.
To ensure you get dedicated time, schedule a meeting with the BHAI team before the conference.
Where Can You Find Black Hills AI at the AIPLA 2025 Annual Meeting?
Make sure to stop by and meet our team to witness how our tool can empower your IP practice to reach its full potential!
Maximize the Value You Get Out of the AIPLA 2025 Annual Meeting – Connect With Our Team Today!
The AIPLA 2025 Annual Meeting is your most valuable opportunity this year to gain a strategic advantage now that you have prioritized the sessions, streamlined your logistics, and identified the technological solutions necessary to maintain your competitive edge.
The difference between incremental progress and revolutionary change lies in the partners you choose. Black Hills AI is far more than just another vendor. We are a team of seasoned IP attorneys and professionals who became technology experts to engineer the solutions we wished we had when we were in your shoes, solutions that guarantee impeccable accuracy, ensure U.S.-based security, and are built to eliminate liability.
Your time is your most precious asset. Don’t waste it wading through generic AI tools or administrative tasks at this year’s conference. Dedicate it to strategy and growth by partnering with the only solution engineered from the ground up by the IP community. To ensure you get dedicated time to see Otto IP™ in action and discuss how BHAI can become your trusted partner, connect with us today.