IP Docketing Services
Outsourced intellectual property docketing for law firms and corporations
Request a Consultation for Outsourced IP Docketing
Offload Routine Patent & Trademark Docketing Tasks
To a US-Based, AI-Powered Team
Effective intellectual property portfolio management is crucial for your organization’s success. However, increasing complexity and limited resources can make docketing overwhelming, diverting your team from high-value tasks.
Partner with Black Hills to seamlessly manage your docketing tasks, optimize your processes, and drastically reduce the resources necessary to manage in-house docketing.
Patent & Trademark Docketing
Automation Options
Address staffing gaps, reduce errors, and mitigate risks with Black Hills’ proprietary docketing automation
SureDocket™
Subscription-based automation for selective and incremental world-class docketing directly into your workflow from the USPTO or foreign agents that integrates seamlessly with major IP management systems.
DualDocket®
Independent patent docketing subscription service that runs alongside your in-house system, giving you a “second pair of eyes” to catch any missed dates or errors before they can become costly problems.
Honu: International Patent Law Management
Consistent, high-quality input from foreign associates that integrates seamlessly into your existing email-based workflows, turning complicated foreign filing updates into streamlined, actionable data.
Filing Opening Supervisor
Platform that controls all aspects of file opening, including for file transfers, to ensure nothing falls through the cracks. Pairs with Amazing Grace™ software to update, maintain, and validate data.
USPTO Correspondence Reporting
Automated routine form letters to report US Patent & Trademark Office correspondence, delivered in real-time after docket item receipt from the PTO to eliminate the need for time-intensive staff drafting.
IDS Management
Automatic intrusion detection system (IDS) information sourcing, document processing, reference extraction, and file structuring to save time and money on compliance and management within your system.
Docketing Verification Services
Leverage automation to fortify your IP docketing and safeguard against errors
Automatically perform routine file/docket reviews & document consistency checks at milestones like receipt of notice of allowance
Verifies priority dates for date calculation and ensures that de-docketing was performed correctly based on notes and actions in your system
Real-time status, tracking, and analytics for docketing items from PTO or PAIR, from initial receipt to completion, verification, and reporting
Web-based software IP data verification to update, maintain, and validate IP data to ensure correct docketing, file locations, and paid renewals
Manual IP Docketing Services
Partner with our US-based team for comprehensive support
Client System Updates / Configuration
Update or configure client IP systems according to specific requirements using Black Hills’ customizable docketing wizard for all major systems
Paralegal Services
Experienced U.S.-based team of patent paralegals for applications, responses, proofreading, certificates of correction, shell generation, and more
Black Hills AI:
IP Attorneys Using Attorney-Built Tools
Black Hills AI, a U.S.-based firm led by skilled IP attorneys, provides expert docketing and paralegal services. By combining legal expertise with proprietary AI, we reduce human error, fill staffing gaps, and ensure compliance with your firm’s processes. We also offer strategic recommendations to enhance your systems and save time.
As an extension of your team, we’re committed to transforming your IP operations. Partner with Black Hills AI to safeguard your filings and your future.
IP Outsourcing Services by Black Hills AI
Hear From Corporate Attorneys
Who Work with Black Hills AI for IP Outsourcing
“Ward Law Office has been pleased to work with the docketing and maintenance/renewal teams at Black Hills IP. Their professionalism, responsiveness, and attention to detail is excellent. We can recommend Black Hills IP for these services without reservation.”
– Jacob Ward, Founder & Attorney, Ward Patent Law
“Paying annuities was a horrible chore … there have been a number of advantages in moving to Black Hills IP Renewals. For starters, it’s been hugely helpful being able to run a cost model on both individual patents and on patent families that aid in strategic decision-making. We love utilizing custom tags by technology applicability, M&A, licenses and relevance to competition, and third-party obligations.”
– David Joyal, VP Legal, Global Supply, and Patent, Coty Inc.
“The granularity of the data on this system is astounding. It is far more user-friendly than any other annuity system. You’re going to love it.”
– Glen Belvis, Principal, Belvis Law LLC
“The power of this platform is that it provides objective roots to decision-making. You can evaluate your IP by forward citations, by how many cases were filed by that class in that year and then plan subsequent activity. Lastly, you can provide cost predictability. If I need to provide an immediate 20% budget reduction, let’s model that a couple ways on my annuity budget and give it to the business to make decisions and explain what they get for each level of spend. This tool allows you to do that and is tremendously powerful.”
– David Joyal, VP Legal, Global Supply, and Patent, Coty Inc.
“The power of this platform is that it provides objective roots to decision-making. You can evaluate your IP by forward citations, by how many cases were filed by that class in that year and then plan subsequent activity. Lastly, you can provide cost predictability. If I need to provide an immediate 20% budget reduction, let’s model that a couple ways on my annuity budget and give it to the business to make decisions and explain what they get for each level of spend. This tool allows you to do that and is tremendously powerful.”
– Jacob Ward, Founder & Attorney, Ward Patent Law
“Paying annuities was a horrible chore … there have been a number of advantages in moving to Black Hills IP Renewals. For starters, it’s been hugely helpful being able to run a cost model on both individual patents and on patent families that aid in strategic decision-making. We love utilizing custom tags by technology applicability, M&A, licenses and relevance to competition, and third-party obligations. ”
– David Joyal, VP Legal, Global Supply, and Patent, Coty Inc.
“The granularity of the data on this system is astounding. It is far more user-friendly than any other annuity system. You’re going to love it.”
– Glen Belvis, Principal, Belvis Law LLC
“Paying annuities was a horrible chore … there have been a number of advantages in moving to Black Hills IP Renewals. For starters, it’s been hugely helpful being able to run a cost model on both individual patents and on patent families that aid in strategic decision-making. We love utilizing custom tags by technology applicability, M&A, licenses and relevance to competition, and third-party obligations. ”
– David Joyal, VP Legal, Global Supply, and Patent, Coty Inc.
Ready to Get Started?
Build a new foundation for your company’s success by partnering with Black Hills AI on IP outsourcing.