IP Consulting & Services
for Mid-Size IP Law Firms
Safeguard your growing portfolio with a strategic partner that understands your unique challenges and provides scalable, flexible, and affordable IP outsourcing solutions to eliminate the risk of costly errors and reduce operational strain.
Let’s Discuss Your IP Needs
Unify Your Practice.
Perfect Your Process.
Managing a successful multi-office firm means ensuring perfect consistency, but disconnected processes across locations create operational drag and unacceptable risk. Black Hills AI provides a central engine to streamline and standardize your entire practice, integrating your offices onto a single, transparent platform.
By handling complex administrative and paralegal tasks, our IP AI software empowers your team to work more efficiently and focus on sophisticated legal work.
Unified Solutions
For Your Multi-Office, Mid-Sized Firm
Automated Docketing
Establish a single standard of excellence for your entire, multi-office practice. Our system automates docketing with an error rate better than Six Sigma, ensuring the same level of precision and risk mitigation in all of your offices.
Outsourced Paralegal Services
Gain a flexible resource to support all of your offices. Our U.S.-based paralegals can instantly address staffing gaps or overflow work wherever it occurs, ensuring seamless operations without the need to hire for a specific location.
IP Renewals
Centralize a high-liability task to increase efficiency and reduce firm-wide risk. Our secure platform manages your clients’ IP renewals, allowing your attorneys in every office to focus on core legal work.
IP Management System Integration
Unify your firm by enhancing the technology you already use. We seamlessly connect with all major IP management platforms, serving as a central, intelligent engine that standardizes your processes.
Foreign Correspondence Management
Get proactive recommendations from experienced IP attorneys that include identifying hidden opportunities to improve your internal processes and make your practice more efficient.
Strategic Recommendations
Make more confident, data-driven decisions during prosecution. We provide critical insights into all pertinent matters pending in the USPTO with our free prosecution analytics, and we keep you updated as actions are taken.
Patent Prosecution Support
Provide every attorney with data-driven insights for smarter decision-making. Our free prosecution analytics help with your decision-making process on all pertinent matters pending in the USPTO.
File Opening
Standardize your intake process across all locations. Our expert team and innovative File Opening Supervisor system ensure every file is opened correctly and on time, establishing a consistent process for your entire firm.
Innovative AI-Powered Software
Created by IP Attorneys
Boost the efficiency and capacity of your entire team. Otto IP™ functions like a 3rd to 5th year associate, accelerating complex research and drafting tasks to increase your firm’s overall capacity without increasing headcount.
Ensure your firm’s high standards are being met everywhere. Our DocketSaver™ service provides an instant quality control check on your current docketing, catching costly errors before they can impact any client or office.
Implement a world-class safety net to protect your firm’s reputation. Our SureDocket™ subscription includes the dual docketing of non-recoverable critical deadlines, delivered directly into your IP management system via our cloud portal.
Create a single source of truth for your entire firm. Our cloud portal provides total transparency, giving partners a unified view of all dockets, correspondence, and analytics across all offices.
If you’re looking for a cost-effective way to standardize your docketing across all offices, our AppColl solution provides an affordable, turnkey option that is easy to use and features our seamless SureDocket™ service.
About Black Hills AI
IP Outsourcing & Software Solutions for Mid-Sized Law Firms
Founded by experienced IP attorneys, Black Hills AI provides comprehensive solutions for streamlined portfolio management. We understand the challenges faced by mid-sized firms and offer flawless docketing through proprietary automation, transparent IP renewals, and our attorney-developed AI tools like Otto IP.
As a nimble and trusted partner, we aim to reduce operational complexities, allowing your legal team to focus on strategic growth and innovation.
Benefits of Our IP Consulting & Services
for Mid-Size Law Firms
Mitigate Cost & Risk
At the enterprise level, a single process error or lack of firm-wide quality control can introduce unacceptable risk across your high-volume portfolio. Our fully-managed automation provides an error rate better than Six Sigma, eliminating human error and significantly lowering your firm's liability at a scale that is more cost-effective than a potentially inefficient internal department.
Solve Staffing Challenges Instantly
With multiple offices and teams, managing staffing changes is a major challenge that hinders growth. We can immediately shore up critical gaps in your processes without time-consuming hiring. Our services are highly scalable, providing a consistent solution for handling large file transfers and overflow work, ensuring organizational continuity regardless of staffing changes.
Focus On Revenue-Generating Work
Protect and propel your growth by freeing all your attorneys and paralegals from tedious administrative burdens so they can dedicate their valuable time to strategic legal work. Our solutions improve efficiency and consistency across your entire firm, ensuring every member of your team can focus on client interactions.
Gain a Trusted U.S.-Based Partner
In a multi-office firm, organizational consistency and trust are paramount. As a U.S.-based company founded by experienced IP attorneys, we eliminate the security risks associated with offshore providers and offer a responsive team that ensures your operations remain secure, consistent, and organized across all locations.
Frequently Asked Questions
About BHAI’s IP Consulting & Services for Mid-Size IP Law Firms
How does Black Hills AI ensure data security and privacy with its AI tools?
Black Hills AI prioritizes discretion and data security above all. Our proprietary AI tools operate within a closed, U.S.-based environment, and we have a strict zero-data retention policy. We never use your confidential data to train our models, eliminating the risks associated with public-facing AI like ChatGPT and ensuring your sensitive information remains secure and compliant with U.S. export controls.
My firm struggles with staffing. How can Black Hills AI help without us having to hire more people?
We are uniquely positioned to assist with your docketing and paralegal needs immediately, with no hiring or onboarding required. Our team and technology can instantly shore up critical gaps caused by staff turnover or an increased workload, acting as a seamless extension of your team. This frees up your existing attorneys and paralegals to focus on strategic, revenue-generating work.
What makes your automation and docketing services more accurate than other solutions?
Our automation was developed by experienced IP attorneys, so it understands the nuances of IP law and patent office processes. This deep expertise, combined with our proprietary technology, allows us to achieve an error rate that is better than Six Sigma. We also offer an extra layer of quality control with our DocketSaver™ service, which verifies your existing docketing to identify and correct errors before they become costly.
How does Black Hills AI compare to offshore outsourcing?
Unlike offshore providers, our entire team and all of our tools are based in the U.S., which removes security risks and compliance concerns directly associated with offshore outsourcing, ensuring your data is always protected.
Our technology-driven approach allows us to deliver impeccable accuracy at a more cost-effective price point than traditional offshore labor, ensuring you get the highest quality service without compromise.
Partner with Black Hills AI Today
Ready to transform your IP operations? Our attorney-built IP AI software for mid-size law firms is designed to help you mitigate risk, optimize costs, and liberate your practice to achieve its fullest potential.